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Hi all

 

We have noticed that the Application by Surviving Proprietor (ASP / 50TLA), the Application by Legal Personal Representative (ALPR / 49TLA) and the Application to Convert a Paper Certificate of Title to an Electronic Certificate of Title (CPCT) are missing the required Certifications.  They’re possibly missing from other docs in the Court & Authority Forms/VIC Forms/LTO Forms folder, too.

 

These certifications (sometimes there are three, sometimes four) are required by Land Use Victoria, otherwise they reject the lodgement.   Here is an example:-

 

Certifications
1.The Certifier has taken reasonable steps to verify the identity of the applicant.
2.The Certifier holds a properly completed Client Authorisation for the Conveyancing Transaction
including this Registry Instrument or Document.
3.The Certifier has retained the evidence supporting this Registry Instrument or Document.
4.The Certifier has taken reasonable steps to ensure that this Registry Instrument or Document is
correct and compliant with relevant legislation and any Prescribed Requirement.
 

 

The forms also don’t easily show all of the drop down signing options like the PDFs available directly from the “Fees, guides and forms” section of the Land Use Victoria website.

 

Is this functionality available but we’re filling them out incorrectly?  If not, is it something that can be built in?

 

Thanks!

Tessa H

Hi @Tessa Hoogerbrugge,

Thank you for highlighting this issue. I understand how crucial these certifications are for ensuring compliance with Land Use Victoria's requirements.

I'll go ahead and create a ticket for this so that our team can investigate the missing certifications and the dropdown signing options. We'll look into whether this functionality can be enhanced or if there's an alternative method to ensure all required fields are correctly populated.

Thanks again for bringing this to our attention!

Hi @Tessa Hoogerbrugge 
 
Thank you for your enquiry concerning the certifications for Victoria LTO/Land Use forms such as the "Application by Surviving Proprietor" (Form 50TLA) in the Smokeball Library.
 
Yes, the functionality for the Certifications is available. To ensure the Certifications appear, you need to ensure the options highlighted below are selected in the client or party contact card. You can access same by opening the relevant Contact Card > VOI/Execution Options tab > Other Execution Options section:
 
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If you select these options for the relevant client or party for which the form applies, it should return as per the below example: 
 
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Let us know if any clarity is needed.

I have also responded via the ticket created by @Jess Santos   

Thanks!

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