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Question

Why integrate smokeball to quickbooks

  • August 11, 2026
  • 4 replies
  • 29 views

To those of you who integrate smokeball into quickbooks on the operating account why? Why not just link the actual bank account to quickbooks, code the revenue as fees and different expenses in the right accounts and  be done. Our CPA says no need to integrate the two. Expenses are logged into quickbooks when we write a check for “litigation” in quickbooks,  same as for credit card when we log that into an account in quickbooks. She suggests linking the actual bank account to quickbooks and that be that.

Similar question with the trust account. Why not leave out the smokeball to quickbooks integration. Why even have the trust account on quickbooks. Smokeball seems to give everything you need, client ledger, trust ledger, then compare to the actual bank statement for a three way reconciliation, 

4 replies

  • Contributor
  • August 12, 2026

Unsure if Australia is different to other countries, but we wouldn’t ever connect the trust account to our business financials.

I don’t use Quickbooks but I have Xero connected to smokeball as it reduces the doubling up of data entry. When we raise an invoice in SB it pushes through to Xero so when the client pays it also reconciles against each other. Also all deposits into general for a client aren’t always fees. By pushing through from SB it codes it to the correct chart code for fees, disbursements, interest and surcharge so we are able to get more management accounting data.

 


  • Author
  • Contributor
  • August 12, 2026

Anyone? How about those of you who only connect your bank to quickbooks and do not integrate smokeball at all, all good? Any major issues?


  • Contributor
  • August 13, 2026

I use xero (your quickbooks) and have integrated with smokeball. 

My bank feeds are collected by xero as you outline. 

The reason why I like my xero integration is because i now have invoice by invoice integration between xero and smokeball. So when i get a payment directly into the bank account, it suggests the reconciliation against the invoice in Xero, which I believe then records the payment in smokeball as well. 

 

 

 

 


Sara Sultan
Smokeball Team
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  • Smokeball Team
  • August 13, 2026

@Tigerbird1 

 

We do have firms in the United States that do not use the QuickBooks integration for the reasons you and your accountant have provided. There are also many firms where the accountant wants to match the journal entries to the bank feed to make sure nothing is missed. It simply depends on your preference. There is absolutely no need to integrate the trust account as you are able to do a complete reconciliations within Smokeball for both the general trust account and the client’s individual trust accounts.