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Billing permissions - view only access?

  • August 6, 2025
  • 1 reply
  • 44 views

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  • Frequent Scribe

As predicted, when we lost the autosave of invoice function last month, paralegal staff (who don’t have billing permission/access), now constantly ask for copies of invoices, ask if client X paid for A, B, or C, etc. 

They need this information to close estates, settle divorces, commence flat fee matters, etc.

https://community.smokeball.com/general%2Dq%2Da%2D7/retiring%2Dautomatic%2Dinvoice%2Dsaving%2Dto%2Ddocument%2Dfolder%2Dnot%2Dgood%2D2999

We’re still looking/waiting for the billing widget (available to all) to add a “paid” line, but is there some limited view-only access to the billing function we can enable for paralegal staff?  I don’t see it.  My understanding is that access billing is all or nothing. 

Should there be a limited access, best case it would be ‘view only’, not allowing, for example, creating invoices, deleting payments, transferring Trust monies, etc. 

I’ll put in a feature suggestion...

Best answer by Chad Holaway

Hi JG3, 

We’re looking at expanding out the permissions available in Smokeball including view-only access.  In the meantime, there are some additional permissions that can be found in the web.  If the user has access to the billing portion of the web, they can have their access to the Global Accounts tab and the Reports tab restricted.  These permissions are found in the Firm Settings > Staff & Users section in the web.  

Best,

Chad Holaway

1 reply

  • Smokeball Team
  • Answer
  • August 12, 2025

Hi JG3, 

We’re looking at expanding out the permissions available in Smokeball including view-only access.  In the meantime, there are some additional permissions that can be found in the web.  If the user has access to the billing portion of the web, they can have their access to the Global Accounts tab and the Reports tab restricted.  These permissions are found in the Firm Settings > Staff & Users section in the web.  

Best,

Chad Holaway